Independent Contractor Agreement

Mailing / Business Address

Mileage Verification Address

Enter the address that should normally be used when Palacios Studio reviews approved travel mileage. A different origin can be approved for a specific assignment.

Contractor Role

The Contractor is engaged as an independent contractor and not as an employee, partner, joint venturer, or person authorized to legally bind Palacios Studio Photo & Film LLC.

The Contractor may accept or decline individual assignments and may perform professional services for other businesses and clients.

Unless otherwise agreed in writing, the Contractor provides their own professional equipment and remains responsible for their own federal, state, and local tax obligations.

When required, the Contractor agrees to provide a completed Form W-9 and applicable independent-contractor documentation requested by Palacios Studio.

Palacios Studio may offer individual wedding, event, portrait, commercial, or other assignments to the Contractor.

Once an assignment is accepted in writing, the Contractor agrees to reserve the agreed date and perform the assignment according to this Agreement, the event assignment instructions, the client timeline, and the Palacios Studio Associate & Second Shooter Standards.

• Arrive early and fully prepared for the scheduled start time.
• Dress professionally.
• Treat clients, guests, vendors and team members respectfully.
• Do not work while impaired by alcohol or recreational drugs.
• Keep unnecessary personal phone use to a minimum.
• Do not distribute personal business cards or actively solicit Palacios Studio clients.
• Do not independently quote Palacios Studio pricing, issue refunds, change packages or make delivery promises.
• Do not publicly post client content before approval.

Client questions regarding pricing, packages, contracts, refunds, delivery dates or additional services should be referred to Palacios Studio.

Photography

• Capture original photographs in RAW.
• Synchronize camera clocks with the team.
• Use dual-card recording when practical and supported by the camera.
• Deliver original RAW files.

Video

• Unless otherwise instructed, capture wedding footage in 4K.
• Synchronize cameras.
• Use appropriate redundancy for critical ceremony coverage.
• Provide all original camera files and externally recorded audio.

Photographs, video, audio, drone footage and other creative materials specifically created while performing a Palacios Studio assignment are referred to as “Assignment Materials.”

To the fullest extent permitted by law, Assignment Materials qualifying as works made for hire are intended to be works made for hire for Palacios Studio Photo & Film LLC.

To the extent Assignment Materials do not legally qualify as works made for hire, the Contractor assigns to Palacios Studio all right, title and interest in those Assignment Materials, including applicable copyright rights, upon payment of the agreed compensation.

Contractor retains ownership of their own pre-existing equipment, general knowledge, techniques and workflows.

Contractor may receive private information including client names, email addresses, phone numbers, home addresses, wedding timelines, family information, venue access information, contracts, pricing, questionnaires and private photographs or video.

Contractor agrees to use confidential information only as reasonably necessary to complete Palacios Studio assignments and not to sell, distribute, disclose or misuse that information.

If illness, an accident, transportation failure, equipment failure or another genuine emergency threatens the Contractor's ability to perform an accepted assignment, Palacios Studio must be notified as soon as possible.

Compensation

Travel Arrangement

Approved mileage should be documented using the authorized business origin and required event locations.

Travel Log

The Contractor is responsible for determining and satisfying their own federal, state and local tax obligations.

Palacios Studio may report payments to federal or state tax authorities when required.

Contractor agrees to provide a properly completed Form W-9 when requested.

Contractor is responsible for maintaining legally required vehicle insurance when operating a vehicle and other insurance reasonably appropriate for their independent business.

This Agreement shall be governed by the laws of the State of Rhode Island, without limiting mandatory laws that may apply when services are performed in another jurisdiction.

This Master Agreement, accepted Event Assignments and written amendments constitute the agreement between the parties regarding the Contractor's services.

If an Event Assignment conflicts with this Agreement regarding an event-specific matter such as compensation, hours or travel, the Event Assignment controls that specific matter.